Forty years since it was first released, the Oracle Database is still one of the most preferred databases by large companies globally. Most successful companies usually like using the Oracle database due to its fantastic database management options. The database is also extremely beloved due to its top-notch security options.
To curb misuse of its database, Oracle has rolled out several rules and regulations which dictate how the database should be used. Given that these laws are many, many organizations usually fail to adhere to certain mistakes. These mistakes expose the organization to several compliance issues. If your organization uses the Oracle database, here are some of the mistakes you need to ensure your organization avoids.
Misapprehension of License Minimums
Oracle requires a minimum number of Named User Plus licenses for the different database programs that are installed or in use. It’s worth noting that each program has a different minimum number. It’s also worth noting that each program’s minimum numbers change regularly and differ for every version. Although determining the minimum number of Named User Plus licenses is usually challenging, it’s essential.
Most organizations usually find it difficult to bridge the gap between counting their cores running Oracle and correctly applying Oracle licensing rules to determine the number of licenses they require. A minor miscalculation can easily lead to a shortage of licenses. Your organization shouldn’t be short of licenses. If Oracle License Management Services discovers that you lack adequate licenses, you’ll be in a lot of trouble.
Virtualization with VMware
Although VMware is widely known and used, Oracle does not recognize it as a valid method to reduce the number of Oracle licenses needed. Oracle maintains that if its software is installed on one server, it must be licensed on all other servers that are part of the configuration, even if Oracle is not used on these other servers. Non-compliance can generate a hefty penalty.
Server Virtualization with Oracle VM
Oracle dismisses the uses of VMware. Instead, it advocates for the use of its Oracle VM. What many organizations fail to realize is that this tool’s “peak use” must be licensed. Thus failure to license your Oracle VM’s “peak use” will result in you breaking an Oracle compliance rule.
Many organizations usually fail to complete their databases’ installation successfully. Studies by renowned survey institutions indicate that at least four out five companies typically fail to install their databases fully. This can be attributed to the fact that most organizations usually lack proper software installation tools. If you haven’t installed your database correctly, you can’t be able to manage and control your database’s usage. This is an Oracle compliance violation as Oracle compliance rules demand that you have to manage and control your database’s use.
Apart from the common mistakes mentioned above, other mistakes that cause Oracle compliance issues include allowing foreign legal entity access to your database as well as negligent use of database options and management packs.
Things to Do When Facing an Oracle Audit
When most organizations receive Oracle audit requests, they usually try and avoid allowing the audit as they fear the audit may unearth certain Oracle compliance issues. However, feigning ignorance is not a viable solution. If you receive an Oracle audit request, here’s a list of the things you should do.
Seek Expert Advice
When you receive an Oracle Audit request, the very first thing you should do is to seek professional advice. There are plenty of independent expert licensing advisors. It’s worth noting that although all of them usually present themselves as efficient, this is not always the case. With this in mind, when looking for an independent licensing advisor to hire, you should go for one with a good reputation. Your independent licensing advisor-of-choice should also be experienced and have a good reputation. If you hire a licensing advisor that possesses all these qualities, you can rest easy as you’re in good hands.
Confirm Validity of the Requesting Authority
It’s usually challenging to tell the difference between a request for a friendly license audit and a compliance action from Oracle License Management Services. It’s critical to note that, at times, there’s no obligation to comply with many of these requests. As such, before agreeing to a request, you should confirm whether you have to comply or not.
Determine Contractual Obligations to Comply
If you determine that the request is by a valid authority such as Oracle LMS, you should review your contractual agreement. It would be best if you did this so as to understand whether you have contractual obligations to comply with such requests. In some instances, even if the requesting authority is valid, there are contractual protections that may allow you the freedom to choose not to comply.
Notify Internal Stakeholders and Agree On an Approach
Once you’ve ensured that the requesting authority is valid and that you have a contractual obligation to comply, you should engage the services of a neutral advisor. This neutral advisor will notify your stakeholders. Based on the type of audit, they’ll then form a team and settle on an approach. Without this team and a strategic approach, you’ll likely be found in violation of certain Oracle compliance regulations.
Confirm Receipt of Request
After setting up your team and determining the approach you’ll use, you should confirm receipt of the request. Typically, the notice will ask you to respond by a certain date. It would be best if you did so. However, while acknowledging receipt of the request, you should be careful not to communicate more than is asked. Before proceeding to any audit action, you also need to settle any disputes that may be present.
Time and again, these steps, as simple as they sound, have been of massive assistance to many organizations. If your company is found to violate certain Oracle compliance standards, you’ll likely incur an enormous fine. Oracle LMS may also decide to revoke your access to your database. Avoid such a fate. Follow these steps.