<p class="p1"><span class="s1">Did you know there are a little over <a href="https://www.sba.gov/sites/default/files/advocacy/2018-Small-Business-Profiles-US.pdf"><span class="s2">30 million small businesses</span></a> in the U.S. employing almost half of all workers? They may be small but they pack a powerful punch, generating <a href="https://advocacy.sba.gov/2019/01/30/small-businesses-generate-44-percent-of-u-s-economic-activity/"><span class="s2">44% of economic</span></a> activity. </span></p>
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<p class="p1"><span class="s1">Are you a small business owner? Are you struggling with efficiency and time management? </span></p>
<p class="p2"><span class="s1">Take a look at our <a href="https://www.spica.com/blog/time-management-techniques">time-saving tips and techniques</a> and take back control of your day-to-day business activities. </span></p>
<h2 class="p3"><span class="s1">1. Understand Where Your Time Goes</span></h2>
<p class="p1"><span class="s1">You can&#8217;t figure out how to save time and increase efficiency until you know where your time goes. The first thing you must do is audit your time. </span></p>
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<p class="p1"><span class="s1">Take one week for this task. Find a </span><span class="s3">task-tracking app</span><span class="s1"> you like and track your days for this first week. </span></p>
<p class="p2"><span class="s1">By the end of the week, you&#8217;ll have a good idea of where the time goes. Did you think you only spent 15 minutes on emails in the morning? The reality might be closer to an hour!</span></p>
<h2 class="p3"><span class="s1">2. Get Organized</span></h2>
<p class="p1"><span class="s1">This may seem like a no-brainer but think about how much time you spent looking for the scissors last week. Did you know most people spend </span><span class="s3">2.5 days per</span><span class="s1"> year looking for lost items?</span></p>
<p class="p1"><span class="s1">It&#8217;s frustrating spending 30 minutes looking for a business card with an important number. It can throw off your whole schedule for the day or make you a few minutes late meeting with a client. </span></p>
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<p class="p2"><span class="s1">Is your business at home? Getting organized is even more important since it&#8217;s easy getting sidetracked while looking for things around the house.</span></p>
<h2 class="p3"><span class="s1">3. Plan Ahead</span></h2>
<p class="p1"><span class="s1">Take the time each night or first thing in the morning to plan your day. Write out the most important tasks. </span></p>
<p class="p2"><span class="s1">If your day is unplanned, it&#8217;s easy wasting time on email and small tasks in the morning. Before you know it, half the day is gone and you haven&#8217;t accomplished much. </span></p>
<h2 class="p3"><span class="s1">4. Put Your Calendar Online</span></h2>
<p class="p1"><span class="s1">An online calendar helps you stay organized no matter where you are. Need to add a quick meeting for later in the week? </span></p>
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<p class="p1"><span class="s1">No problem. Add it to your online calendar and it syncs across your devices. Put everything on your calendar. </span></p>
<p class="p2"><span class="s1">Having everything in one place helps you stay on task. </span></p>
<h2 class="p3"><span class="s1">5. Schedule Breaks</span></h2>
<p class="p1"><span class="s1">Make sure you schedule small breaks between tasks. Your brain needs a few moments of rest. </span></p>
<p class="p1"><span class="s1">Schedule your tasks with about 25-30 minutes in between. This gives you small breaks when the task runs over. It also ensures you&#8217;ll run on time to meetings. </span></p>
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<p class="p2"><span class="s1">When you end up with the full 25-30 minutes, go for a brisk walk or meditate for a few minutes. This energizes you for the next task. </span></p>
<h2 class="p3"><span class="s1">6. Schedule Social Media and Email</span></h2>
<p class="p1"><span class="s1">It&#8217;s easy to let social media and email suck away a lot of time. Don&#8217;t go back and forth between email and social media while you&#8217;re working on other tasks. </span></p>
<p class="p2"><span class="s1">Schedule social media and email on your calendar and stick with it. You may need to schedule several times a day for checking emails depending on your business but stick to your scheduled times.</span></p>
<h2 class="p3"><span class="s1">7. Do the Hardest Tasks First</span></h2>
<p class="p1"><span class="s1">It&#8217;s easy putting off the tasks we like least. Is it pay-day? Do you hate dealing with finances? </span></p>
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<p class="p1"><span class="s1">Do these types of tasks first. Since you don&#8217;t enjoy them, make them as easy as possible. </span></p>
<p class="p2"><span class="s1">For instance, use a <a href="https://www.paystubcreator.net/stub-sample-templates"><span class="s2">check stub template</span></a> for dealing with paychecks. This automates the task, making it easier and faster. </span></p>
<h2 class="p3"><span class="s1">8. Stop Multi-Tasking</span></h2>
<p class="p1"><span class="s1">We&#8217;re all tempted to multitask because it feels like you&#8217;re getting a lot done. In reality, multitasking could hurt your productivity </span><span class="s3">as much as 40%!</span></p>
<p class="p2"><span class="s1">While you&#8217;re multitasking, you&#8217;re often misplacing items. This causes disorganization and gets you behind later. </span></p>
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<h2 class="p3"><span class="s1">9. Delegate or Outsource</span></h2>
<p class="p1"><span class="s1">Do you feel like you don&#8217;t have time to train someone? Taking a little time now gives you much more time later. </span></p>
<p class="p1"><span class="s1">Train a trusted employee to do some of your tasks. If you don&#8217;t have employees, consider hiring a good freelancer. </span></p>
<p class="p2"><span class="s1">Do you do social media marketing? That often takes more time than you think it will. Use a freelance social media marketer and you&#8217;ll gain a lot of time back for other important tasks. </span></p>
<h2 class="p3"><span class="s1">10. Learn to Say &#8220;No&#8221;</span></h2>
<p class="p1"><span class="s1">You&#8217;ve scheduled your tasks for the day and you&#8217;ve hit the ground running. Someone calls with a request but you don&#8217;t have time. </span></p>
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<p class="p2"><span class="s1">It&#8217;s okay to say &#8220;no.&#8221; Always be kind but firm. </span></p>
<h2 class="p3"><span class="s1">11. Take a Hard Look at Your Schedule</span></h2>
<p class="p1"><span class="s1">Do you always sleep until 7, get up, exercise, eat breakfast, and then start your day? Maybe it&#8217;s time for a change. </span></p>
<p class="p1"><span class="s1">Take a hard look at your schedule and think about changing it for better use of your time. You may not be a morning person but most people are more productive first thing in the day. </span></p>
<p class="p1"><span class="s1">Consider getting up an hour earlier. </span></p>
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<p class="p1"><span class="s1">Look at areas where you&#8217;re wasting time. Are you watching two hours of T.V. in the evening? </span></p>
<p class="p2"><span class="s1">Cut back your T.V. by an hour and spend an hour learning something instead. This leads us to our last tip&#8230;</span></p>
<h2 class="p3"><span class="s1">12. Rethink Your Habits</span></h2>
<p class="p1"><span class="s1">Look at how you spend all your time, not only your work time. Try to crowd out bad habits with good habits. </span></p>
<p class="p1"><span class="s1">Exercise and good nutrition are two areas that help you in all areas of your life. These two good habits help with focus and attention. </span></p>
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<p class="p2"><span class="s1">The more good habits you have, the easier it is to manage your time, life, and business. </span></p>
<p class="p3"><span class="s1">Use These Time-Saving Tips for Managing Your Business</span></p>
<p class="p1"><span class="s1">Change is hard but using these time-saving tips will help you manage your small business more efficiently. Track your time so you know how you&#8217;re spending it. </span></p>
<p class="p1"><span class="s1">Get organized so you stop wasting time. Remember to plan ahead and schedule everything in an online calendar, including breaks. </span></p>
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<p class="p1"><span class="s1">Do the hardest tasks first and don&#8217;t let email and social media distract you. Quit destructive habits like multitasking and delegate or outsource some routine tasks. </span></p>
<p class="p1"><span class="s1">Don&#8217;t be afraid to say &#8220;no,&#8221; and consider rethinking your daily schedule. Look at your life and business holistically. Your daily habits define you, so make sure they&#8217;re good habits.</span></p>
<p class="p1"><span class="s1">Try and crowd out the bad habits with good habits and you&#8217;ll be on your way to a more efficient and productive you!</span></p>
<p class="p1"><span class="s1">Looking for other great tips? Keep reading the blog!</span></p>
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